Preparing for CYBHI (Step 4 of 9): Get a Head Start on Paperwork

Welcome back to our blog series, 9 Steps for School Districts to Prepare for CYBHI. In our previous post, we discussed the importance of answering staff questions. Today, we'll tackle a crucial aspect of CYBHI implementation: getting a head start on the necessary paperwork.

Let's face it: every funding initiative comes with its share of paperwork, and CYBHI is no exception. But don't worry, it doesn't have to be overwhelming! The key is to get organized early and understand the requirements.

To participate in CYBHI and access reimbursements, your district will need to complete several essential documents. Here's a breakdown of each one, along with some key considerations:

• Data Use Agreement (DUA): This agreement outlines how student data will be shared and protected, ensuring compliance with privacy regulations like HIPAA and FERPA.
  
  • Tad Tip: The DUA often requires board approval, so it's essential to begin this process early and ensure you have all the necessary documentation for your board meeting.
• Provider Participation Agreement (PPA): This agreement establishes the terms and conditions for providers offering services under CYBHI, including qualifications, responsibilities, and reimbursement rates.
  
  • Tad Tip: Ensure that all providers, both internal and external, fully understand the terms of the PPA. Misunderstandings can lead to compliance issues and delays in reimbursement.
• Secure File Transfer Protocol (SFTP) Form: This form sets up the secure electronic transfer of data between your district and the relevant agencies, ensuring that sensitive information is transmitted safely.
  
  • Tad Tip: Work closely with your IT department to complete this form accurately. Incorrectly configured SFTP can lead to data breaches or rejected submissions.
• SPI Roster: The Student Provider Identifier (SPI) Roster is a list of all students receiving services under CYBHI, along with their assigned provider identifiers.
  
  • Tad Tip: Maintain accurate and up-to-date SPI Rosters. Inaccurate rosters can result in claim denials.
• Provider Connect Form: This form is used to register and manage provider information within the CYBHI system.
  
  • Tad Tip: Double-check all provider information on this form, including credentials and contact details. Errors can cause delays in the enrollment process.

Each of these documents is crucial for enrollment. However, we understand that knowing the correct order to complete them and ensuring you have the most up-to-date versions can be confusing. Because these forms are regularly updated, finding the most current version can be tricky.

TadHealth can help you navigate this process. Our team simplifies CYBHI enrollment by guiding you step-by-step through the required forms, explaining when and how to complete them. We understand the challenges districts face and provide a clear, timely, and organized system.

We realize you have a lot on your plate. That's why we always recommend starting early; it truly helps ensure a smoother journey ahead.

Need a Tad bit of help? Learn more about how TadHealth can streamline your CYBHI paperwork and help your district receive reimbursements as quickly as possible. Book a consultation with us today: calendly.com/cybhi